Utilizing GIS for Event Planning and Permit Review

The City of Elk Grove’s Community Event and Project Coordinator requested a series of printed maps for each of the City’s community events.  She used the maps to make event layouts for vendors, parking, first aid, and security.  For events hosted by a citizen, she passed the printed maps along to the event coordinator who would mark them up and submit plans for an event permit.  The marked up paper maps were then given back to Interwest GIS staff to create a final event map.

Intewest’s GIS team streamlined this paper process by creating an ArcGIS Online map template for event coordination and trained staff to use the template to make web maps for each event.  The City’s event coordinator is now able to create her own event mark ups of any area of the city.

The City also provides this tool to the public to submit event plans without needing to setup meetings and provide revisions.  The City’s event coordinator and the citizen are now able to set up conference calls and edit the web map markups in real time.

The City’s event coordinator reported that the new resource will efficiently communicate logistical information across multiple departments and will be extremely useful in reviewing plans with community event organizers and planning our own City events.

Interested in having Interwest's GIS Solutions team create streamlined GIS solutions for your organization?  Contact the GIS Team to get started.